1. Definitions: In these terms and conditions the following words and phrases shall have the following meanings:
'Host' means the person(s), firm or company to whom dinner partease has been hired by.
'Company' means dinner partease
'Confirmation of booking' means confirmation of a provisional booking in writing from the host or third party to the company to be received not later than 14 days after the provisional booking.
'Force majure event' means any event beyond the control of the company including (but not limited to) war (whether declared or not), civil war, riots, terrorism, natural disasters such as violent storms, floods and/or lightening, explosions, fires and / or destruction of plant, machinery and / or factories, strikes and labour disputes of all kinds, acts of authority, whether lawful or unlawful, except for an act for which the company has assumed the risk by virtue of any other provisions of this agreement, and any lack of authorisation, licence or approval necessary for the performance of the contract which is to be issued by any public authority and / or other cause whatsoever beyond the company's control.
'Function' means an event to be held within a venue or home booked on a specific date or dates.
'Guests' mean the people who the host invites to attend the function.
'Guaranteed minimum' means the minimum number of guests attending a function as agreed between the host and the company at the time of confirmation of booking.
'Contract' means the form which sets out the choice of various consumables that the company offers to provide the host during and in relation to the function.
'Payment request' means the request issued by the company to the host for payment in advance of a function or event.
'Provisional booking' means a verbal reservation with the company for a Function.
'Total charge' means the estimated total value of all services to be supplied calculated with reference to the guaranteed minimum number of guests.
2. Facilities: The host needs to provide the company all required facilities and equipment for food preparation.
3. Provisional booking: The company shall hold a provisional booking for not more than 14 days until the company received signed contract from the host accepting the companies quote and terms and conditions. the company reserves the right to change any of it's prices on reasonable notice to the client. All prices quoted are inclusive of VAT.
4. Minimum numbers: The company operates a policy of catering for a minimum of 10 guests at all times, and charges will reflect this minimum number if guest numbers attending fall below this.
5. Payment request: Payment terms are 50% of the entire cost 14 days prior to the event with the balance paid on the day. payment is accepted by cheque or cash.
6. Food waste: After any function remaining food will be disposed of by the company, if the host retains food remains the host revokes any claim on the company for food related illness.
7. Cancellation: In the event of cancellation by the host of a confirmed booking the deposit will be retained by the company.
8. Final numbers: The host must confirm the final number of guests to the company 4 days prior to the function.
9. Damage: The company cannot be held responsible for any damage of property or equipment whilst on-site at the hosts venue.
10. Indemnity: The host shall indemnify the company and its directors, officers and employees against all charges, claims, damage, liabilities, proceedings, demands, fines, fees, costs or expenses (to include legal expenses on a solicitor and own client basis) including but not limited to, loss or goodwill, loss of profit and loss of opportunity suffered by the company directly and indirectly as a result of any breach of these terms and conditions of trading and / or the negligence or wilful default of the host or any of its guests.
11. Force majure: The company may rescind its contract with the client if it is prevented, hindered or delayed from performing any of it's obligations under the contract by a force majure event.
12. Expenses: Travel expenses incurred for travel to any destination outside hampshire will apply at 15 pence per mile, this charge will be added to the invoice. additional charges incurred by dinnerpartease for parking, road tolls, or public transport will be passed on to the host.
13. These terms and conditions of trading shall apply at all times and may only be revised or amended in writing providing written consent is given by an authorised representative of each party.